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Windows Vista forum: Need help with Mail Merge

by: ksteil January 26, 2013 12:31 PM PST

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Need help with Mail Merge

by ksteil - 1/26/13 12:31 PM

This is the first time I've tried using MailMerge to come up with a set of mailing labels.
I have set up an address schedule in Excel and used Arial 10 as font.
When I get to the preview pane of the lables, they appear in Times New Roman 14, a font too large to fit the addresses
onto the label.
Why does the font change from the original source document?
.... and where can I reduce the font so that the addresses fit on the labels?


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That isn't a Vista ...

by Edward ODaniel - 1/29/13 9:54 PM

In Reply to: Need help with Mail Merge by ksteil

problem, it is a productivity software problem and could best be answered in this forum:
http://forums.cnet.com/office-and-productivity-forum/?tag=contentMain;contentBody

When you created your post there was a message right at the top of the window that reads:

"Create a new discussion:

Note: If you're asking for technical help, please be sure to include all your system info, including operating system, model number, and any other specifics related to the problem. Also please exercise your best judgment when posting in the forums -- revealing personal information such as your e-mail address, telephone number, and address is not recommended."

While you posted in the Vista Forum giving us a reason to ASSUME your OS is Vista and you mention Excel there is nothing in the post to let anyone know what version of Excel you are using and what Word Processor you are using (version and publisher). Different versions of the MS apps have different steps to solutions for a given problem and if the Word Processor is from a different version or different publisher that too makes a difference.

Having said all of that to guide you to a solution I will suggest that you take a look at the formatting of the fields being populated from the Excel file. When setting up the mail merge you create a main document then you set it up then you select the fields then, if using MS Word you have an option to EDIT that main document at which time you select the font of your preference over the default 12 point Times New Roman


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Need help with Mail Merge

by ksteil - 1/30/13 4:01 PM

In Reply to: That isn't a Vista ... by Edward ODaniel

Edward, you are right, but I was desperate and didn't know where to go.
I could have addressed all those envelopes through Word and my printer in the time it took
to figure out the Mail Merge, but I was determined to learn this and did finally get it done.
I followed the instructions as outlined in my Word 2007 manual, but if something doesn't
show the results as expected, there is nowhere to go.
I will check out the link you provided - it will be very helpful, I am sure, should I run into
problems again.
Thanks so much for taking the time to help and reminding me to provide more detail in the future.
Karin


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