I feel that my email address is just like my phone number or mailing address. Personell. I did not give it to you so you should not use it as a reply or add me to your address book. Here are the rules I use when sending emails.
HOW TO FORWARD EMAIL - A tutorial AND plea to those who forward received email
Every time you forward an email information is left over from the people who got the message before you, namely their email addresses & names. As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some poor soul to get a virus and his or her computer can send that virus to every email address that has come across his computer. Or, someone can take all of those addresses and sell them, or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit. That's right, all of that inconvenience over a nickel! How do you stop it?
Procedures for Forwarding received email:
(1) When you forward an e-mail, DELETE all of the other addresses that appear in the body of the message (at the top). That's right, DELETE them. Highlight them and delete them, backspace them, cut them, whatever it is you know how to do. It only takes a few seconds. On many email programs you MUST click the "Forward" button first and then you will have full editing capabilities against the body and headers of the message. If you don't click on "Forward" first, you won't be able to edit the message at all. Or, on AOL and some other email programs, you may simply either highlight the entire forwarded message (or choose SELECT ALL), then click COPY, and finally PASTE it to a new, blank email window. Then you can selectively delete all the headers & footers with everyone's email addresses, edit the Subject line, edit the entire text, or ad your own comments at the beggining or the end.
(2) Whenever you send an email to more than one person, do NOT use the To: or CC: fields for adding email addresses. Always use the BCC: (blind carbon copy) field for listing the email addresses. This is the way the people you send to will only see their own email address. If you don't see your BCC: option, click on where it says To: and your address list will appear. Highlight the address and choose BCC: and that's it -- it's that easy. When you send to BCC: your message will automatically say: "Undisclosed Recipients in the "TO:" field of the people who receive it. (Address the email to your own email address, address the rest as BCCs). In Juno put ( ) around the addresses in the Cc box to make them blind to other's eyes.
(3) Remove any "FW :" in the subject line. You can rename the subject if you wish, or even fix misspellings in the subject line or the main text.
(4) ALWAYS hit your Forward button from the actual email (page) you are reading. Ever get those emails that you have to open 10 pages to read the one page with the information on it?
(I hate opening so many pages.) By Forwarding from the actual page you wish someone to view, you stop them from having to open many emails just to see what you sent. Or highlight the subject matter from the attachment and do a COPY/PASTE into the outgoing message.
Have you ever gotten an email that is a petition? It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book. The email can be forwarded on and on and can collect thousands of names and email addresses. Email petitions are worthless. Petitions have to have a persons printed name, actual signature and address. So don't waste time sending them around the Internet. Send an email to your congressman or the president or to whomever you want to hear what you have to say.
A FACT: The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth of valid names and email addresses contained therein. If you want to support the petition, send it as your own personal letter to the intended recipient. Your position may carry more weight as a personal letter than a laundry list of names and email address on a petition. (Actually, if you think about it, who's supposed to send the petition in to whatever cause it supports? And don't believe the ones that say that the email is being traced, it just isn't so!)
One of the main ones I hate is the one that says something like, "Send this email to 10 people and you'll see something great run across your screen." Or sometimes they'll just tease you by saying 'something really cute will happen.' IT ISN'T GONNA HAPPEN!!!!! (Believe me, I'm still seeing some of the same ones that I waited on 10 years ago!)
Don't let the bad luck ones scare you either, doesnt happen!
(5) Before you forward an 'Amber Alert', or a 'Virus Alert', or some of the other warnings floating around nowadays, check them out before you forward them. Most of them are junk mail that's been circling the net for YEARS! Just about everything you receive in an email that is in question can be checked out at www.Snopes.com If they don't have any research on it, Google it. Search on the name(s) of the people claiming to author it and see if there is legitimate information to support it. It's really easy to find out if it's real or not. If it's not, please don't pass it on.
Please "clean" all email you forward by removing all of the clutter & STOP forwarding junk mail with potential attendant viruses!
Finally, here's an idea! Let's send this to everyone we know (but please delete my address). This is probably something that SHOULD be forwarded.
And lastly. You can copy & paste to your word processor to save and send again to those who did not quite get it the first time.
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