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Community Newsletter: Q&A: Share with us some of your e-mailing etiquette
- 11/2/07 9:51 AM
The author is fair game!
by donnohess - 11/2/07 6:59 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
If an e-mail is addressed to multiple recipients, my assumption is that it's acceptable to "reply all," although many do that when there's absolutely no need. (eg: An e-mail is sent to many people asking if they can attend a meeting. Instead of replying to just the author, they reply to all. That's just dumb!) Since I don't like hurting people's feelings and embarrass them, if the e-mail is one of those "end of the universe as we know it" warnings, where gerbils will break into my case and steal my hard drive if I open an attchment that says "Osama ate my shorts," I'll usually just e-mail the author only. But again- if you don't like being open to a reply all attack, use "bcc" for additional recipients!
email etiquette
by schmoopee2000 - 11/2/07 7:03 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
1. reply to all is just ignorant. especially if those ppl start a conversation in your inbox and you dont even know them!!
2. email conversations are annoying. this is what instant messaging is for if you wanna have a conversation. I have friend that refuse to instant message, but they text????? does this make sense???? and those ppl have email conversations. duhhhhhhhhhh
3. my faves are those ppl who just bought a computer this year and they get that stupid email where microsoft and aol are giving away thousands of dollars. I purposely reply to all to tell them just how stupid they are for even reading it, let alone forwarding it and then, depending on who the person is who sent it, I block them 
Email Etiquette
by cwbraun - 11/2/07 7:13 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
When I receive an email like that, I reply directly to that person with my proof of the falsity of the email and tell them that they should eat humble pie and let everyone on their list know that they were wrong to send it out as they did not verify its veracity.
As for having my email in a mass "exposed" list where I do not know the other recepients, it bothers me and I politely ask if they could use the BCC line or please remove me from their list altogether. Unless a person has permission to expose another's email address in a "quasi-public" forum like a mass email, I don't think it's right to do it.
reply all
by hpdirtnerd - 11/2/07 7:16 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
I have been on both sides of the issue and frankly I did not appreciate the one time that one of my reciepients used the reply all button. Therefore the person that I felt violated me does not recieve email from me anymore. Recently I have had several occasions to hit the reply all to debunk bogus email and I remembered how offended I was that I was a target of a reply all that made me look look like an idiot. So my decision was to reply to the sender to inform them that the information was incorrect and provided a link to snopes to verify the falsehood of the email. Additionally I suggested to the sender that they inform all of the other reciepients of the false email that the information that they sent out was indeed incorrect.
Reply all discussion
by old dawg - 11/2/07 7:37 PM In reply to: reply all by hpdirtnerdIn reading some of the comments in this thread, I see that several people do feel that it is a breach of etiquette to reply to all in any situation.
I just want to say that anybody who sends out an e-mail addressed to everyone in their address book should expect the worst.
I personally don't like getting such e-mails, unless it is a blanket ivitation or notice of some sort. I will reply to the sender only if RSVP is required, but if it is a notice, then I don't reply to anybody. And, these "warning" e-mails sent to everybody you know and some you don't know are a real PITA to me, so I don't care if my actions are disturbing to the sender anyway. Frankly, I think the very act of sending out such junk is poor etiquette, and if you are just standing there on the street corner yelling that the end is near, you won't get too much "etiquette" from me.
I don't usually reply at all to stuff like that, even from my friends, unless I know that it is just pure bunk and should be discredited. Then, I get up on the stump with the sender and yell to everybody that the end is not near. If you don't like that, you just shoulda kept me out of the drill.
And don't send me anything and ask me to forward it. It get's trashed.
Re: Expect the worst
by gordios777-websites - 11/2/07 9:24 PM In reply to: Reply all discussion by old dawgYou wrote:
"...anybody who sends out an e-mail addressed to everyone in their address book should expect the worst..."
Yes, but what about the innocent people who received that message unsolicited, and then have to suffer an additional message because someone hit "reply to all"?
That was the other half of the question.
Those other recipients don't deserve "the worst", and you simply can't separate the two.
This is not an eye for an eye...it's etiquette, which requires sensitivity to ALL others before simply blasting back.
FIRST E-MAIL IS SO MUCH FASTER THAN THE PHONE
by LionsMike - 11/2/07 7:30 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
Common sense everyday etiquette should apply to E-mail as much as it does to meetings or telephone calls. That said
I love E-mail because it is so much faster than the telephone.
COMPARE.
While I am at a meeting on Sunday night, a phone message is left for me. I get home at 10:15 it is too late to return the call.
On Monday night I return the call at 5:00 but he is not home yet.
On Monday night at 6:45 he returns my call but I have already left for a 7:00 meeting I get home a bit before 10:00 too late to call him back
On Tuesday night I don't get home until 7:00 and I call him. He has gone to a meeting and not expected home until after 10:30
On Wednesday I call him and leave a message on his answering service because his daughter is on the phone. He goes out to a meeting and does not get home until too late to call me.
On Thursday he calls me at 8:00 but I am out shopping. I get home around 9:30 and I have 4 calls to make first and at around 10:50 I call him but he is already in bed.
On Friday we both have commitments with family so no calls are made
On Saturday morning he calls me around 10:00 but I went out at 8:00. He leaves a message with my wife that he will be around until 5:30 or 6:00 PM. I get home at 7:00
On Sunday I don't bother trying to call him before noon when he will be home from church. I finaly reach him on Sunday afternoon during 3rd quarter of the football game. It is probably not a good time to talk, but I know I have him and it might be days again if we don't talk now. I now know what I have to look into for him while I am at work tomorrow.
IF HE HAD SENT ME N E-MAIL LAST SUNDAY, I would have sent him an answer last Monday. Now I wonder if I will be able to reach him before next Sunday. E-mail in 24 hours v. Telephone in 200 to 300 hours.
IT DOES NOT HAPPEN ALL THE TIME BUT YOU HAVE ALL HAD IT HAPPEN, AND AS OUR LIVES GET MORE AND MORE BUSY IT WILL HAPPEN MORE OFTEN
Send to All
by gkretsch - 11/2/07 7:48 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
If someone sends me a message that I find to be a spoof I feel it is my obligation to respond to all who received the message advising them of the error and I give my source. I have never received a nasty email in return from the originator, in fact in most cases I've received a polite thank you for pointing the error out. I feel it is our duty to let everyone know if the mail they received is in error. There is so much garbage on the net.
There's "other" privacy issues here as well...
by ··•aloskoz•·· - 11/2/07 7:53 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
Of course, using the BCC: (blind carbon copy) concealing "others" email addy's in a mass forward would be more thoughful and proper, but the thing that actually bothers me with this issue is the fact of the "subject" line, "others" (friends & emails) usually contain something that may NOT be something that someone within that particular group would even want said to 1, 2 or mabie several within that group, So I would think that not only should one take a lil' caution on being sure they are using the "BCC:" (from: line) but they should 'definitly' without being reminded of it, consider the "content" who it's "being sent to:" but the fact that what may not 'bother' you may upset another (person or friend) that you didn't intend on offending, but did. Remember, just like hand written letters, try to give it some thought, think it through (to whom you're sending it out to 'including whos whos email's you're sharing) and keep in mind all your (friends/associate's etc.) feelings & emotions, we ALL care what "OTHERS" think about us, even on the smallest scale.
complex & detailed forwards
by zucchini - 11/2/07 8:16 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
I receive so many forwards that are complex in their design and seem to take "forever" to download on my dial-up service. When I forward any e-mail, I carefully select only those in my address book who will really appreciate the forward. And if it is a complex one which could take "forever" to download, I send them to only those who I know have high speed service.
E-mail...
by cdadave - 11/2/07 8:19 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
First of all, I despise ALL forwards. Especially those sent by friends of mine who try to get me to see their religious or political points of view. I would much rather the person actually take the time to write me instead of sending me cyber Malt-o-meal that is formless, shapeless and tasteless. Cartoon or humor forwards are all right, but I don't read many of those, either.
Secondly, I try to write from a visual standpoint as well. In other words, a long paragraph (such as several in other messages in this thread) is an instant turn-off. If you're writing about something in a passionate, informative manner, and you find, all of a sudden, that you've written several thousand words, go back thru your e-mail and find suitable places to create a new paragraphs. Guaranteed, that will make your e-mails much more readable.
Thirdly, thanks for reading this and have a great day.
Email as personal web pages...
by g_steve - 11/2/07 8:21 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
My pet peeve is email that contains embedded images, dark or poor contrasting backgrounds and text and image sizes that are larger than my screen (...and I use 1280 x 1028.) I have an acquaintance that insists that most people enjoy this method, regardless of my insisting that this is not so.
I can accept poor grammar or spelling unless the message is from a business or a professional.
Forwarding attached messages, especially multiple times, is never worth the annoyance.
Lastly, it's hard to tolerate "Not Office Safe" images or presentations without appropriate warnings.
Steve
The first rule in email etiquette
by maifs - 11/2/07 8:28 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
The first rule in email etiquette is to tell the truth as you know it, not tell a lie as you like it.
ARRRRGH! Chain Letters...
by t0ny1957 - 11/2/07 8:36 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
One of my greatest pet peaves is to get a chain email that contains info or quotes someone that could have been EASILY checked on Snopes.com for truthfulness.
I have tried to respond with the facts and URLs to support the fact that this particular famous person did not and would not say such and such. I have had people take offense at being corrected, even when I've explained how easy it is to check these things out.
It's gotten to where I now mostly delete emails from certain people without reading them. I forward stories or jokes on to only a very select group who I KNOW does not mind receiving them.
The worst is to get forwarded crap from family members that doesn't even include a " hi, how ya doin'?"
It's Just Between You and the Originator
by JRMcBride43 - 11/2/07 8:38 PM In reply to: Share with us some of your e-mailing etiquette by Lee Koo (ADMIN)
Send your reply only to the originator. Let them decide if they want to forward your information to the original complete list. And, it would not be inappropriate to request you be left off future lists if you so desired. Despite the many recipients, the email was from an originator to you. Your differences are simply between the two of you.
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